Request a copy of the Minutes

When you buy an apartment in Ireland. You commit to doing two things; 1) purchasing your apartment, and 2) becoming a shareholder in a company that manages the common areas of the apartment block. A shareholder or member of a company is a very important position and carries with it very important rights. All the business of a company, appointing directors, changing house rules, engaging the accountant and voting on the budget is done at the company meeting. 

All company meetings, including directors meetings, must be recorded in writting. This means that the minutes of the meetings are retained. The minutes are a record of the issues which were discussed and said and done at the meeting. Knowing what was done and said at the company meeting is an important right of an apartment owner.

Section 199 of the Companies Act, 2014, provides rules for the company minutes. Section 216(11) of the Companies Act, 2014, confirms that the minutes of the company meeting are available to all members for inspection by request, free of charge. Such request must be responded to by the company within a period of 10 days. It is an offence to fail to comply with the provisions of the Section 216 and the inspection of documents and registers by members and creditors of the company.

If the company does not provide inspection of the register or minutes as requested their is a facility to request the court to compel inspection of the information.

This issue was raised as part of the Director Induction Training Course. Click here and to see our upcoming courses.

This summary is for information purposes only and arises from question and answer discussion. It is not legal or financial advice nor should it be used as such. Please consult your legal and / or financial advisor for any such advise.